Calendar


 





Add a Calendar Event

Who can use this feature?

System_Admin.png Slash.png Owner.png Slash.png Publisher.png Slash.png Author.png


Overview

This article will show you how to create an Event.

Important Note

Instructions

  1. Navigate to Modules > Content > Calendar
    calendar.png
  2. Use the calendar menu on the right-hand side to select the calendar you want to add an event to
    select_calendar.png
  3. Select Add Event(s)
    Add_Event.png
  4. Fill in the fields
    event.png
    • Title: Title of the event 
    • Event Date: Event date(s)
      • Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
        • Note: If you enter a start time, you must also enter an end time. If you do not have an end time, use the Time Details box to enter the start time for your event.
      • Recurrence: Set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
        • Your events will be tied together, similar to Outlook. You will see a recurring icon next to the Event Name on the backend if it is part of a series. 
          recurrence_calendar.png
    • Location: Choose a facility where the event is taking place
      • Note: If you need to override an existing reservation for a facility, a pop-up prompt will appear when you save the event. Click OK to override the reservation.
        prompt__1_.png
    • Address: Address of the event; this will be able to link to a map 
      • Include Link to Map: Check to include the link to a map
        • Note: Be sure to put a correct address in the fields above, the user will have an option to view a map of the location and obtain directions. 
      • Open Map In New Window: Check to open mapping options in a new window
    • Time Details: Enter any special time details
    • Cost: Enter if there is a cost associated with the event 
    • Description: Enter a brief description
    • Photo: Allows you to add a photo to the event calendar
    • Link: Allows you to link to another page
    • Agenda Link: Allows you to provide a link to the agenda associated with the event
    • Email: Add a contact email
    • Contact Phone: Enter the phone number for the event
    • Related Calendars: Relate the event to multiple calendars
    • Show Additional Details
      • Featured?: Will place the event at the top of the calendar module; draws attention to the event(s)
      • ADA: Allows you to tell whether the facility is handicapped accessible
      • Upload Content: Allows you to upload content via HTML 
      • Details: Add any other information that you have not entered any other place on the screen
      • Related Documents: Upload additional documents related to this event
      • Display: Choose when the event displays 
      • Show in Widget: Select to display in the Calendar Widget
  5. Scroll to the top and select a saving option
    save_options_2.png
    • Save Changes: Allows you to save changes made to be approved later
    • Save and Submit: Allows you to save and submit for approval (Authors only)
    • Save and Publish: Allows you to save and publish to the live site
  6. Choose if you would like to notify your subscribers
    calendar_notification_window.png
    • Subject: Auto-fills with the event subject line
    • Comments: Add additional comments 
    • Mobile Text/Push Message: Add the text message
    • Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device
    • Send: Will send a notification on the selected date
      • On Start Date: Select to notify your subscribers on the start date of the event
      • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
      • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
    • Don't Send: Will save the event without sending a notification
    • Cancel: Will cancel the saving and allow you to make more modifications



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