Calendar


 





Add a Calendar Event

Instructions

  1. Go to Modules > Content > Calendar
    modules_content_calendar.png
  2. Select the calendar you would like to add an event to
    calendar_category_list.png
  3. Select Actions
    actions_category_calendar.png
  4. Click Modify
    select_modify.png
  5. Ensure that Allow Subscribers is selected, if necessary
    allow_subscribers.png
  6. Click Back
    calendar_back_button.png
  7. Select Add Event(s)
    add_events_button.png
  8. Fill in the fields
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    • Title: title of the event 
    • Event Date: event date(s)
      • Single Event: Enter the start and end date in the box; if the event is only on one day, place the same date in both fields; you can also enter a start time and end time
        • Note: if you enter a start time, you must also enter an end time; if you do not have an end time, use the Time Details box to enter the start time for your event
      • Recurrence: set up the recurrence that works for your event; it will accept up to 52 recurrences; be sure to put the start and end date or the number of recurrences
        • Your events will be tied together, similar to Outlook; you will see a recurring icon next to the Event Name on the backend if it is part of a series
          recurrence_calendar.png
        • You will be prompted whenever you try to Modify, Delete, Publish, Unpublish, or Archive an even in a series to modify that event and following events or just the single event
          modify_recurring_event_pop_up.png

    • Address: the address of the event; this will be able to link to a map 
    • Include Link to Map: check to include the link to a map; be sure to put a correct address in the fields above, the user will have an option to view a map of the location and obtain directions 
    • Open Map In New Window: check to open mapping options in a new window
    • Location: choose a facility where the event is taking place
    • Time Details: enter any special time details
    • Cost: enter if there is a cost associated with the event 
    • Description: enter a short description of the event
    • Photo: allows you to add a photo to the event calendar
    • Link: allows you to link to another page
    • Agenda Link: allows you to provide a link to the agenda associated with the event
    • Email: allows you to add a contact email
    • Display Text: allows you to add a description of the email address for the contact
    • Contact Phone: allows you to enter the phone number for the event
    • Related Calendars: allows you to relate the event to multiple calendars
      related_calendar.png
    • Show Additional Details
      show_additional_details_calendar.png
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      • Featured?: will place the event at the top of the calendar module; draws attention to the event(s)
      • ADA: allows you to tell whether the facility is handicapped accessible
      • Upload Content: allows you to upload content via HTML 
      • Details: this is an editor box, you can add any other information that you have not entered any other place on the screen
      • Related Documents: allows you to upload additional documents related to this event
      • Display: allows you to choose when the event displays 
      • Show in Widget: allows the event to be displayed in the calendar widget 
  9. Saving Options:
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    • Save Changes: allows you to save changes made to be approved later
    • Save and Submit: allows you to save and submit for approval
    • Save and Publish: allows you to save and publish to the live site
  10. A pop-up will appear after the event is published; by either selecting Save and Publish or Save Changes to an already published event
    Notification_Prompt_Calendar.png
  11. Choose if you would like to notify your subscribers
    • Comments: add additional comments 
    • Mobile Text/Push Message: add the text message
    • Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device.
    • Send: Will send a notification on the selected date
      • On Start Date: Select to notify your subscribers on the start date of the event
      • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
      • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
    • Don't Send: Will save the event without sending a notification
    • Cancel: Will cancel the saving and allow you to make more modifications



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