Calendar


 






Make a Recurring Calendar Event

Who can use this feature?

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Overview 

This article will show you how to make a recurring Calendar Event.

Important Note

  • Calendar events with a 12:00 AM start time or 11:59 PM end time will not show a time on the Calendar front end. If you do not enter an end time, the system defaults to 11:59 PM, but this does not appear on the back-end to avoid confusion that the event will show that time.

Instructions

  1. Navigate to Modules > Content > Calendar
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  2. Select the category you would like to add the recurring calendar event to
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  3. Select Add Event(s)
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  4. Fill in the information
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    • Title: Name the event
    • Event Date: Select Recurrence for multiple events in different dates
      • Start/End Time: Determine the start and end times for the events
      • Length of each event in recurrence: Choose how long the event occurs for
      • Recurrence: Choose Daily, Weekly, Monthly, or Yearly
      • Range of recurrences: Choose a timeframe for the recurring event
      • Note: You may add a recurring series for up to 52 recurrences of an event.
    • Location: Select a location for the event
    • Address: Enter address of the location
      • Note: Generally auto-populates after you enter the location.
      • Include link to map: Will include a map site with the even
      • Open map in new window: Select to open the online map in a different window
    • Time Details: Briefly describe the time details of the event
    • Cost: Cost of attendance
    • Description: Brief description of the event
    • Photo: Click Choose Image to drag-and-drop or select images from your computer
    • Link
      • Web Address: Paste a link to the event
        • Open in new window: Select to open the link in a different window
      • Display Text: Change how the link appears within your CivicEngage Event
    • Agenda Link: Provide a link for the agenda
      • Open in new window: Select to open the link in a different window
    • Email: Preferred contact email for the event
    • Contact Phone: Preferred contact phone for the event
    • Related Calendars: gives the ability to attach related calendars to the event
    • Additional Details
      • Featured?: Select to feature the event on your site
      • ADA: Select level of ADA compliance
      • Upload Content: Upload any additional materials
      • Details: Provide more details about the event
      • Related Documents: Upload any additional documents
      • Display: Choose the timeframe to publicly display the event
      • Show in Widget: Select to allow the event to display in Calendar widgets
  5. Scroll to the top of the page and select Save and Publish
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  6. Choose if you would like to notify your subscribers
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    • Subject: Auto-fills with the subject information
    • Comments: Add additional comments (1000 character limit)
    • Mobile Text/Push Message: Add the text message
      • Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device.
    • Send: Will send a notification on the selected date
      • On Start Date: Select to notify your subscribers on the start date of the event
        • Note: The notification will send at the time of the event.
      • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
      • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
        • Note: The notification will send x number of days in advance of the day/time of the event.
    • Don't Send: Will save the event without sending a notification
    • Cancel: Will cancel the saving and allow you to make more modifications

Note: Your events will tie together, similar to Outlook. You will see a recurring icon next to the Event Name on the back-end if it is part of a series.

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