Calendar


 






Modify an Event

Who can use this feature?

System_Admin.png Slash.png Owner.pngSlash.pngPublisher.png

 

 

Overview

This article will show you how to modify an event. 

Important Note

When you re-save a pending message, it should not send a notification, unless you click Save and Send. In that case, the most recent specified notification will send out.

Instructions

  1. Navigate to Modules > Content > Calendar
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  2. Select the category the event is under
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  3. Find the event you wish to modify and click Actions
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  4. Select Modify
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    • Note: If the event is recurring, you will be given the option to edit the single event or the entire series.
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      • This and Following Events: Will take you into the event details where you can update the information for the series
      • Single Event: Will only update that one event and no other events in the series be updated
        modify_an_event_occurrences_modified.jpg
  5. Edit Event Details
    modify_an_event_fill_in_fields_1.jpgmodify_an_event_fill_in_fields_2.jpgmodify_an_event_fill_in_fields_3.jpgmodify_an_event_fill_in_fields_4.jpgmodify_an_event_fill_in_fields_5.jpgmodify_an_event_fill_in_fields_6.jpg
    • Title: Title of the event in this field
    • Event Date: When the event will occur
    • Location: If you have the Facilities module you can choose a facility that has been set up and this will link them to that page to give more details about your location
    • Address: If you put the exact address in the first field you will be able to link to a map
      • Include Link to Map: Allows you to link to a map
      • Open Map In New Window: Will open mapping options in a new window
    • Time Details: Time details for the event
    • Cost: If there is a cost associated with the event
    • Description: Short description of the event
    • Photo: Photo you want to relate to this event
    • Link: You can link to a page, 3rd party site or document; normal linking rules apply
    • Agenda Link: Allows you to link an agenda
    • Email: Place the exact email you want as a contact here
    • Contact Phone: Enter the phone number for the event
    • Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot which will automatically update the additional related events
    • Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s)
    • ADA: Tell whether the facility is handicapped accessible
    • Upload Content: Clients who still upload their content via HTML can still use this upload their content to the site
    • Details: Add any other information that you have not entered any other place on the screen; this is a place for additional hyperlinks, photos, information and/or extra items you wish to be known about your event
    • Related Documents: Allows you to relate documents to the event
    • Display: When the event will be placed on the public side of the website (NOT when the event occurs); remember a calendar is a historical document – most of the time you will not take the event off of the calendar
    • Show in Widget: Allows the event to be displayed in Calendar widgets
  6. Choose a saving option
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    • Save Changes: Will save the work as an unpublished draft
    • Save & Publish: Will save the work and publish it for viewing
    • Save & Send: Will save the work and notify a publisher that it is ready for review (option is for Authors only)
  7. Choose if you would like to notify your subscribers
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    • Subject: Will auto-fill the subject field
    • Comments: Add additional comments
    • Mobile Text/Push Message: Add the text message
    • * Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device
    • Send: Will send a notification on the selected date
      • On Start Date: Select to notify your subscribers on the start date of the event
      • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
      • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
    • Don't Send: Will save the event without sending a notification
    • Cancel: Will cancel the saving and allow you to make more modifications 



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