Calendar


 





Copy an Event

Who can use this feature?

Engage_-_System_Admin.png Engage_-_Slash.png Engage_-_Owner.png Engage_-_Slash.png Engage_-_Publisher.png

 

 

Overview

This article will show you how to copy an event. This feature can be helpful if want to create many events that have similar information.

Important Note

  • Currently, there is no way to move events from one Calendar to another without having to copy them and deleting the old event.

Instructions

  1. Navigate to Modules > Content > Calendar
    modules_content_calendar.png
  2. Select a category
    category.png
  3. Click Actions next to the event you want to copy
    actions_event.png
  4. Click Copy Event
    copy_event.png
  5. Edit information
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    • Note: Fields will already be filled with information from the event you copied. You must manually edit in order to change information.
    • Calendar (required)Category of the event
    • Title (required): Title of the event in this field.
    • Event Date: When the event will occur
    • Location: If you have the Facilities module you can choose a facility that has been set up and this will link them to that page to give more details about your location
    • Address: If you put the exact address in the first field you will be able to link to a map
      • Include Link to Map: Allows you to link to a map
      • Open Map In New Window: Will open mapping options in a new window
    • Time Details: Time details for the event
    • Cost: If there is a cost associated with the event
    • Description: Short description of the event
    • Photo: Photo you want to relate to this event
    • Link: You can link to a page, 3rd party site or document; normal linking rules apply
    • Agenda Link: Allows you to link an agenda
    • Email: Place the exact email you want as a contact here
    • Contact Phone: Enter the phone number for the event
    • Related Calendars: Allows you to relate the event to multiple calendars, but still maintain it in one spot which will automatically update the additional related events
    • Featured?: This will place the event at the top of the calendar module. This will help to draw attention to the event(s)
    • ADA: Tell whether the facility is handicapped accessible
    • Upload Content: Clients who still upload their content via HTML can still use this to upload their content to the site
    • Details: Add any other information that you have not entered any other place on the screen; this is a place for additional hyperlinks, photos, information and/or extra items you wish to be known about your event
    • Related Documents: Allows you to relate documents to the event
    • Display: When the event will be placed on the public side of the website (NOT when the event occurs); remember a calendar is a historical document – most of the time you will not take the event off of the calendar
    • Show in Widget: Allows the event to be displayed in Calendar widgets
  6. Scroll up and select a saving option
    save_changes_save_publish.png
    • Save Changes: Saves your work, does not make the event publicly visible
    • Save and Publish: Saves your work, is accessible by the public
  7. Choose if you would like to notify your subscribers
    calendar_notification_window.png
    • Subject: Auto-fills with the event subject line
    • Comments: Add additional comments
    • Mobile Text/Push Message: Add the text message
    • Include link to item: Provides a link to the item within the SMS message for a user to select via their mobile device
    • Send: Will send a notification on the selected date
      • On Start Date: Select to notify your subscribers on the start date of the event
      • Immediately: Select to notify your subscribers immediately; this will send a notification for each instance of a recurring event (ex: an event occurs 52 times, a user will get 52 emails)
      • x Number of Days in Advance: Select to notify your subscribers a specified number of days prior to the event date; this will send a notification for each instance of a recurring event at the designated number of days in advance of the recurring event
    • Don't Send: Will save the event without sending a notification
    • Cancel: Will cancel the saving and allow you to make more modifications



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